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2026 OVTA Winter Conference

THANK YOU FOR YOUR SUPPORT

EXHIBITOR PACKAGE

Tradeshow floor will open on Day 1 during President's Reception, as well as, Day 2, with dedicated show time.
Please read Exhibitor Setup Notes below for new setup options.

January 13 & 14, 2026
NEW LOCATION:
Infinity Convention Centre
2901 Gibford Dr, Gloucester ON K1V 2L9
MUST BE PURCHASED BY DEC 1, 2025 TO GUARANTEE LOGO ON ANY PRINT MATERIALS.

GUIDELINES

Please note that space is limited and is on a first come, first received basis.

The cancellation deadline is December 1, 2025. No refunds will be given after this date.
** Please note that refunds are subject to a $50.00 admin fee.

If you want to join us for Day 1 speakers, be sure to visit:
2026 OVTA Winter Conference - Attendee Package

 

Admission Passes

  • When ONE to THREE booths are purchased, TWO admission passes will be issued free.
  • When FOUR or more booths are purchased, SIX admission passes will be issued free.
  • A separate registration form is required for Day ONE entry by exhibitors (see in package).
  • Please indicate the names of your representatives on your exhibitor registration form. This will be used for your personalized name badges.

Note: Extra exhibitor passes are $70.00 + taxes.

Exhibitor SETUP

  • Set-up will be available at two different times for your convenience:
  1. Monday, January 12  
    Confirmation of ‘move-in-time’ will be available closer to the date.
  2. Tuesday, January 13
    Setup no earlier than 1 PM. Must be complete prior to President's Reception. If more time is needed, please arrange to setup night before (option 1).
  • If you are displaying any type of machinery, or require elephant doors to bring in equipment, you must set-up the evening of Monday, January 12th. Gas equipment must be wheeled or carted into spot. An overlay to protect the carpet MUST be used in your booth and supplied by yourself.

Miscellaneous

  • There is one loading door available at the Infinity Convention Centre. Loading and unloading of large machinery is the responsibility of each exhibitor
  • You may fill out your registration form below and add items to shopping bag, to pay by credit card. If an invoice is required, please email us at [email protected].
  • The OVTA will be holding our Annual SILENT Auction again this year. Join the fun, let us know you'll be participating on your registration form. We appreciate your donations very much.

THINKING ABOUT STAYING THE NIGHT?

BOOK A HOTEL

RIGHT BESIDE THE INFINITY CONVENTION CENTRE FOR YOUR CONVENIENCE
We are please to have partnered with Holiday Inn Express & Suites Ottawa Airport to offer you a discount rate on your hotel booking, during our conference, January 12thrd - 14th, 2026 at the:

Holiday Inn Express & Suites Ottawa Airport
2881 Gibford Drive
Ottawa ON K1V 2L9

Their standard rooms come with double queens, complimentary hot and cold buffet breakfast, complimentary Wi-Fi, complimentary parking and complimentary airport shuttle service.

The group rate for our guests is $169 plus taxes & fees.

To book at the Holiday Inn Express & Suites Ottawa Airport, here are your booking options:
1. Call the hotel directly (613-247-9500) and provide dates and block code OVT and the front desk staff will take care of the rest;
2. Go to www.hieottawa.com and follow the steps below:
a. Put the exact dates of check-in and check-out (they have to coincide with the group block dates)
b. Under the box for Group ID enter OVT
c. The group rate with the group name will automatically populate.

Reservations must be made prior to December 19th, 2025 to qualify for the group pricing.

EXHIBITOR SPACE RENTAL